Privacy Policy
Excellerate Consulting HR Solutions | www.Excellerate-hr.com | Effective Date: April 29, 2026
Summary: This Privacy Policy explains how Excellerate Consulting HR Solutions collects, uses, shares, protects, retains, and deletes information relating to website visitors, job applicants, candidates, employees, contractors, client representatives, vendor contacts, and other business contacts.
1. Scope
This Privacy Policy applies to www.Excellerate-hr.com, online forms, recruiting communications, client inquiries, candidate submissions, workforce management interactions, and related HR/staffing services provided by Excellerate. It does not apply to third-party websites or platforms that maintain their own privacy policies.
2. Information We Collect
| Category | Examples | Purpose |
|---|---|---|
| Identifiers and contact information | Name, email, phone, address, company, title, login or inquiry details. | Responding to inquiries, recruiting, staffing coordination, account support, and business communication. |
| Candidate and employment information | Resume, work history, education, skills, certifications, references, portfolio, job preferences, availability, compensation expectations. | Evaluating fit, matching candidates to assignments, presenting candidates to clients, onboarding, and service delivery. |
| Compliance and verification information | Identity documentation, work authorization, background-check information, credential verification, tax/payroll onboarding details, attendance or assignment records, where applicable and lawful. | Legal compliance, client requirements, onboarding, payroll coordination, safety, and assignment administration. |
| Client and vendor information | Business contact details, job orders, staffing needs, contract information, billing contacts, service communications. | Providing and managing services, proposals, agreements, invoicing, and support. |
| Website and device information | IP address, browser type, device identifiers, pages visited, referral source, cookies, analytics data. | Operating, securing, analyzing, and improving the Site. |
| Sensitive information, where necessary | Information such as government ID, work eligibility, health/safety information, biometric-related information, background data, or diversity information, only where legally permitted, necessary, and appropriately protected. | Compliance, onboarding, safety, legal obligations, or voluntary diversity reporting where applicable. |
3. Sources of Information
We may collect information directly from you; from job boards, professional networking sites, referrals, staffing partners, vendors, background verification providers, assessment providers, payroll/onboarding systems, clients, publicly available sources, or your authorized representatives; and through cookies or analytics technologies used on the Site.
4. How We Use Information
- To respond to website inquiries and service requests.
- To recruit, screen, evaluate, match, submit, place, onboard, manage, and support candidates and workers.
- To communicate with clients about staffing needs, candidate submissions, service delivery, contracts, and invoices.
- To verify identity, credentials, qualifications, work authorization, references, and background information where lawful and authorized.
- To administer payroll, benefits coordination, timekeeping, attendance, workplace safety, assignment records, and related operational requirements where applicable.
- To comply with legal obligations, employment laws, immigration/work authorization rules, tax requirements, insurance, audit requests, law enforcement requests, and contractual obligations.
- To detect fraud, prevent misuse, protect security, troubleshoot systems, improve services, and maintain business records.
- To send marketing or business communications where permitted by law, with opt-out options where required.
5. How We Share Information
We do not sell candidate personal information for money. We may share information as follows:
- With clients and prospective clients for staffing, recruiting, placement, onboarding, and assignment purposes.
- With service providers that support recruiting, job boards, applicant tracking, payroll, onboarding, background checks, credential verification, assessment, data hosting, email, analytics, IT security, legal, accounting, and business operations.
- With government agencies, regulators, courts, insurers, auditors, or law enforcement when required or permitted by law.
- With affiliates or successors in connection with a business transaction such as merger, acquisition, reorganization, financing, or sale of assets.
- With your consent or at your direction.
6. Candidate Data and Client Control
When we process candidate or worker information for a client, the client may independently control certain employment, assignment, workplace, payroll, compliance, or hiring decisions. Excellerate is not responsible for a client's independent use of information, workplace decisions, or legal compliance obligations unless a signed agreement states otherwise.
7. Cookies and Analytics
The Site may use cookies, log files, analytics tools, and similar technologies to operate the Site, understand usage, improve content, remember preferences, and protect security. You may configure your browser to reject cookies, but certain Site features may not function properly.
8. Data Security
We use reasonable administrative, technical, and physical safeguards designed to protect information from unauthorized access, disclosure, alteration, and destruction. No internet transmission or storage system is completely secure, and we cannot guarantee absolute security.
9. Data Retention
We retain information for as long as reasonably necessary for recruiting, staffing, service delivery, legal compliance, audit, dispute resolution, contract enforcement, payroll/tax requirements, business operations, or as permitted by law. Candidate resumes and related records may be retained to consider future opportunities unless deletion is requested and no legal or contractual retention requirement applies.
10. Your Choices and Rights
Depending on your location, you may have rights to access, correct, delete, restrict, object to, or receive a copy of certain personal information. You may also opt out of marketing communications. To submit a privacy request, contact staffing@excellerate-consulting.com. We may verify your identity before processing a request.
California and other U.S. state residents may have additional privacy rights, including the right to know categories of information collected, purposes of use, categories of recipients, and certain opt-out rights where applicable. Individuals in the European Economic Area, United Kingdom, or other jurisdictions may have additional rights under applicable data protection laws.
11. Children
Our Site and services are intended for business users, job applicants, and working-age candidates. We do not knowingly collect personal information from children under 16 through the Site. If we learn that we have collected such information without appropriate authorization, we will take steps to delete it.
12. Background Checks, Assessments, and Biometric Information
Where background checks, assessments, identity verification, timekeeping, attendance systems, or biometric-enabled systems are used, they will be handled only where lawful, with required notices, authorizations, consents, vendor controls, and retention practices. Specific notices may be provided separately when required.
13. International Transfers
Excellerate may support clients and operations in multiple countries. Information may be processed in the United States, India, or other locations where Excellerate, its affiliates, clients, or service providers operate. We use reasonable safeguards for cross-border processing as required by applicable law.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Changes are effective when posted on the Site with an updated effective date. Continued use of the Site after posting means you acknowledge the updated policy.
15. Contact
For privacy questions or requests, contact staffing@excellerate-consulting.com.